- The video offers a tutorial on becoming an expert in QuickBooks Online in less than 3 hours.
- Viewers are encouraged to watch the video in small increments each day to fully grasp the content.
- A separate QuickBooks Online account can be created for the course, which is available for free.
- The video guarantees clear explanations for any questions related to QuickBooks or QuickBooks Online.
- The tutorial begins with a chapter on navigating the QuickBooks Online interface, specifically focusing on the differences between Business View and Accountant View.
- The cogwheel in the top right corner, the plus sign in the top left corner, and the left panel menu are highlighted as the three main features that remain consistent in both views.
- The reports menu is emphasized as one of the most important menus in QuickBooks, and its location is explained in both views.
- The video provides instructions on how to navigate the video itself, using the description field to jump to specific topics.
- The importance of asking questions in the comment section and supporting the channel is mentioned.
- The second chapter of the tutorial focuses on adjusting the company account settings, specifically changing the view from Business View to Accountant View.

- The video explains how to switch from Business View to Accountant's View in QuickBooks Online.
- The Account Settings window is accessed through the cogwheel menu and allows for various settings adjustments.
- One example of changing settings is enabling expense tracking by customer or job.
- The video also demonstrates how to input the company name and address in the Account Settings window.
- The Chart of Accounts is explained as the general ledger in the old days, but in QuickBooks Online it is the list of accounts.
- The video provides a list of account names and types to input into the Chart of Accounts.
- QuickBooks Online automatically adds commonly used account names and types to the Chart of Accounts.
- Users can remove unnecessary accounts from the list by making them inactive.

- The video explains how to remove unnecessary accounts from the chart of accounts in QuickBooks Online by making them inactive.
- Some accounts cannot be removed, but most can be made inactive.
- Inactive accounts can be reactivated if needed.
- The video also demonstrates how to add new accounts to the chart of accounts, using capital letters for accounts manually added by the user.
- The importance of inputting and managing customer data in QuickBooks Online is also discussed.
- The video shows how to add customers manually and edit their information.
- The customer list can be accessed to view and edit customer information.

- The video explains how to view transaction lists and customer details in the Customer Center.
- It also demonstrates how to add new customers and vendors to the respective lists.
- The process of setting up and managing vendor data is similar to managing customer data.
- The video then explains how to input and manage the list of products and services.
- It emphasizes the importance of selecting the correct income account for each item on the list.
- Finally, it shows how to access the Products and Services list in QuickBooks Online and add new items.

- QuickBooks Online is set up and ready for the first transaction
- The first transaction is creating an invoice, which affects the chart of accounts and the general ledger
- The trial balance is the main report for the general ledger and shows the current balance of every account in the chart of accounts
- The trial balance should be set up to show all dates for accurate results
- The customer balance detail report shows customers that owe for open invoices
- The first transaction is recording an invoice for 10 video hours for Alan on account
- After recording the invoice, the trial balance will show $3,000 for video income and accounts receivable
- The customer balance detail will reflect that Alan owes $3,000
- To open the invoice window, click Sales and then Invoice in QuickBooks Online
- Fill in the necessary information, such as the date, customer, and product/service, and use the Tab key to save individual fields without leaving the window.

- The video explains how to save information in QuickBooks by using the Tab key
- The narrator demonstrates how to save an invoice and check the results in the trial balance and customer balance detail reports
- The narrator then goes on to explain how to create a second invoice and predicts the results in the trial balance and customer balance detail reports
- The video also shows how to open the invoice window, input the date and customer information, and choose the item for the invoice
- The narrator emphasizes the importance of saving and checking the results in the trial balance and customer balance detail reports
- The video concludes by providing an invoice list and stating the expected numbers in the trial balance and customer balances after completing the exercise
- The narrator mentions that the next video will focus on finding and fixing mistakes in transactions
- The narrator explains the difference between the trial balance and customer balance detail reports and how to edit transactions in QuickBooks by double-clicking on them in the customer balance detail report.

- The video explains how to use the Reports feature in QuickBooks to view and edit individual transactions.
- Changing a transaction will update all related reports.
- The video also discusses the process of deleting transactions, including the importance of customizing invoice numbers when re-entering deleted invoices.

The video tutorial provides a comprehensive guide on becoming an expert in QuickBooks Online in less than 3 hours. It suggests watching the video in small increments each day and offers a free QuickBooks Online account for the course. The tutorial covers topics such as navigating the interface, adjusting company account settings, managing the Chart of Accounts, inputting and managing customer and vendor data, and creating invoices. It emphasizes the importance of asking questions and supporting the channel. The video concludes by mentioning that the next video will focus on finding and fixing mistakes in transactions.

- The video discusses the process of receiving invoice payments in accounting records.
- Receiving payments affects both the general ledger and customer records.
- The trial balance will reflect the decrease in accounts receivable when payments are received.
- Payments can be recorded in QuickBooks Online by selecting the customer and invoice, entering the payment amount, and saving the transaction.
- The trial balance and customer balance detail reports will show the updated numbers after recording the payments.
- The video also briefly mentions entering sales receipts for immediate payments.

- The video discusses entering sales receipts in QuickBooks Online.
- It provides an example of Vonda doing a video job for Alan and receiving immediate payment of $3,000.
- The trial balance is expected to show video income increasing to $17,400 and cash in bank increasing to $6,680.
- The process of recording the sales receipt is demonstrated, and the trial balance is confirmed to be as expected.
- It is noted that the sales receipt does not affect the customer's balance and can be found in the Sales by Customer Detail report.
- Another example is given of Vonda doing an editing job for Betty and receiving immediate payment of $1,400.
- The trial balance is expected to show editing income increasing to $8,820 and cash in bank increasing to $8,080.
- The process of recording the sales receipt is demonstrated, and the trial balance is confirmed to be as expected.
- The sales receipt can be found in the Cash and Bank and Editing Income sections, as well as the Sales by Customer Detail report.
- The video then transitions to discussing customizing reports in QuickBooks Online, specifically the Journal report.
- The Journal report is described as the most helpful report in QuickBooks Online, showing all transactions regardless of type and allowing for sorting and filtering options.
- The process of customizing the Journal report is briefly explained.

- The video explains how to access and customize the journal report in QuickBooks.
- By default, the journal only shows transactions for the current month, but this can be changed to show all transactions.
- The journal displays transactions in order of date, but there is a column that shows the date and time the transaction was created.
- The report can be customized by adding or removing columns using the Customize button.
- The report can be sorted by the created column to easily find and fix date-related mistakes.
- The journal can be sorted in reverse order to show the most recently entered transactions on top.
- The customized report can be saved and accessed under "My Custom Reports" in the Reports tab.

- The video discusses the importance of having accurate numbers on the trial balance and customer balance detail.
- If the total balance of each customer is wrong on the trial balance, it means a wrong customer was chosen on an invoice.
- If accounts receivable is too high and cash in bank is too low on the trial balance, it means an invoice was made instead of a sale receipt, or vice versa.
- If the total balance of each customer is correct on the customer balance detail, but the individual invoice balances are wrong, it means a payment was applied to the wrong invoice.
- The video also mentions that the second half of the tutorial will cover vendors and accounts payable, including entering bills from vendors and how it affects the general ledger and vendor records.

- The video discusses recording expenses and accounts payable in QuickBooks Online.
- It explains how to enter a bill for a specific vendor, such as Con Edison or Rex Repair.
- The video demonstrates how to record the date, bill number, expense account, and amount for each bill.
- It shows how to save the bill and check the results in the trial balance and vendor balance detail reports.
- The video also mentions the importance of choosing the correct expense account and vendor when entering bills to avoid mistakes.
- It briefly mentions that bill payments are recorded in the chart of accounts and will change the trial balance and vendor balance detail reports.

- The video discusses the trial balance and what happens when paying bills in QuickBooks.
- When paying a bill to Con Edison for $1000, accounts payable decreases and cash and bank also decrease.
- The video demonstrates how to filter bills by payee and select the specific bill to pay.
- After paying the bill, the trial balance and vendor records are checked to ensure the expected numbers match.
- A second example is given where a bill of $550 to Rex Repair Shop is paid, resulting in a decrease in accounts payable and cash and bank.
- The process of paying bills and recording expenses is explained, including the difference between check transactions and expense transactions.
- The video concludes by demonstrating how to record a check payment to Staples for supplies.

The video discusses the process of receiving invoice payments in accounting records. It explains how to record payments in QuickBooks Online and how it affects the trial balance and customer records. The video also covers entering sales receipts for immediate payments and customizing reports in QuickBooks Online, specifically the Journal report. It emphasizes the importance of having accurate numbers on the trial balance and customer balance detail. The second half of the tutorial will cover vendors and accounts payable, including entering bills from vendors and paying bills in QuickBooks. The video concludes by demonstrating how to record a check payment to Staples for supplies.

- The video discusses how to record expenses and cash transactions in QuickBooks.
- It explains how to record payments for supplies and repairs, ensuring that the trial balance reports reflect the correct cash and bank balances.
- The video also explains the process of setting up a petty cash fund in QuickBooks and recording payments from the fund.
- It emphasizes the importance of accurately recording reference numbers and dates for each transaction.

- The video discusses various transactions related to vendor payments and expenses in QuickBooks.
- It provides step-by-step instructions on how to record these transactions accurately.
- It emphasizes the importance of ensuring the trial balance and vendor balance details match the expected numbers.
- The video also addresses common mistakes that can occur, such as choosing the wrong bank account or applying a bill payment to the wrong bill.
- It offers additional resources for learning about other vendor transactions and offers free QuickBooks help.

- The video explains how to record deposits in QuickBooks Online
- It shows examples of recording deposits for editing and video services
- The video also highlights the limitations of using the deposit window for recording transactions
- It suggests using sales receipts instead, as they provide more detailed tracking and show up in customer reports

- The video explains how to record cash back and cash expenditures in QuickBooks.
- It demonstrates how to record expenses for supplies and delivery, with the amount paid being entered as a negative value.
- The importance of recording the check number and deposit number is emphasized.
- The video introduces the concept of undeposited funds, which is used to track money received from customers that has not yet been deposited into the bank.
- The process of receiving money and recording it in undeposited funds is explained.
- The video concludes by checking the trial balance to ensure that the recorded amounts match the expected values.

- The video discusses two examples of financial transactions and how to record them in QuickBooks.
- In the first example, $1,400 is recorded as undeposited funds and $19,360 is recorded as editing income.
- In the second example, $1,000 is received in cash from a customer, resulting in a decrease in accounts receivable and an increase in undeposited funds.
- The video demonstrates how to record these transactions in QuickBooks and shows that the trial balance amounts are as expected.
- The video also explains how to make a deposit in QuickBooks from undeposited funds, resulting in a decrease in undeposited funds and an increase in cash and bank.
- The process of depositing the remaining undeposited funds on the last day of the month is also explained.

- The video discusses how QuickBooks calculates the total deposit and matches it with the actual deposit slip
- Undeposited funds become zero after depositing remaining items and cash and bank increase to the predicted amount
- The Deposit Detail report shows every deposit made into every bank account since the creation of the file
- The report helps in editing a deposit and can be found under Review Sales in the Reports section
- Individual payments and sales receipts may appear on the deposit report if they were directly deposited into the bank account
- Items can be removed or added to a deposit by unchecking or checking them respectively
- The video also explains how to use the Advanced Search Tool in QuickBooks Online to search for transactions based on specific filters

The video provides instructions on recording expenses and cash transactions in QuickBooks. It covers topics such as recording payments, setting up petty cash funds, and accurately recording reference numbers and dates. The importance of ensuring trial balance and vendor balance details match expected numbers is emphasized. The video also addresses common mistakes and offers additional resources for learning. It explains how to record deposits, cash back, and cash expenditures, as well as the concept of undeposited funds. The process of recording transactions and checking trial balance amounts is demonstrated. The video also explains how to make deposits from undeposited funds and provides information on the Deposit Detail report and using the Advanced Search Tool.

- The video explains how to use the search tool in QuickBooks Online to find specific transactions based on data fields and content.
- Different transaction types have different data fields, and the content of the field determines the search results.
- The advanced search tool allows for more specific searches, such as searching for invoices with a specific amount or sales receipts with a specific line description.
- The video also introduces the audit log, which records and displays all events that have occurred in the QuickBooks Online account.
- The audit log can be sorted by event type, who caused the event, and date.
- Examples of events that can be tracked in the audit log include log in/out events, settings changes, and the creation of list items and transactions.
- The video demonstrates how to search for specific login/logout events and settings events within a custom date range.

- The speaker explains how to search for different events in an audit log
- They emphasize the importance of removing prior search criteria to avoid seeing unwanted events
- The speaker demonstrates how to print or export search results
- They explain how to track changes to list items and view their history
- The speaker discusses the unique nature of transaction events and how to find them in the audit log
- They show how to use the journal report to find the date a transaction was created
- The speaker demonstrates how to drill down into transaction events to see the details of each change
- They highlight the importance of using the journal report in combination with the audit log to find every change to every transaction.

- The video provides instructions for completing a trial balance exercise in QuickBooks Online.
- It emphasizes the importance of ensuring that the numbers in the trial balance, customer balance detail, and vendor balance detail match the ones shown in the video before starting the exercise.
- The video presents the first half and second half of the transactions for the exercise, allowing viewers to pause and enter them one by one.
- After completing the exercise, viewers should review the trial balance, customer balance detail, and vendor balance detail to ensure accuracy.
- Viewers are encouraged to refer back to previous videos if needed and are congratulated for becoming experts in QuickBooks Online.

The video explains how to use the search tool in QuickBooks Online to find specific transactions based on data fields and content. It also introduces the audit log, which records all events in the account. The video demonstrates how to search for specific events in the audit log and how to track changes to list items and transactions. It provides instructions for completing a trial balance exercise and encourages viewers to refer back to previous videos if needed.

This QuickBooks Online complete course will help you learn the latest version of QuickBooks Online. It’s the clearest and best full QuickBooks tutorial that provides QuickBooks online complete training, so that when you finish this video, you will be an expert and master of the QuickBooks online software when starting from qbo basics. There are still free QuickBooks online classes that you can get to from the main channel page, but this one is the full QuickBooks online training course that provides complete training all in 1 video. This, however, includes the full foundation of QuickBooks online 2023 and beyond!
You can start from having no knowledge of any QuickBooks, accounting, or computers. It’s technically QuickBooks online beginner tutorials because it starts with QuickBooks basics. But these free QuickBooks online classes in this video will build your QuickBooks skills slowly until you are at expert levels. You will be amazed how clear the lessons are and how much you will learn if you tune in a little every day. 
I believe in giving free QuickBooks help. So, you can ask me questions (if you have any) in the comment section and receive free QuickBooks q & a, while you perfect your skills and master the QuickBooks Online software. Anyone can learn QuickBooks free with this QuickBooks online 2023 tutorial class. The teaching methods in this revolutionary QuickBooks online basic training tutorial have been proven to give the most important QuickBooks topics along with the most challenging QuickBooks online lessons to optimize learning and show everyone use QuickBooks online line for their own business or to get a job skill that will help place you in an accounting job.

Here is the link to the free 30-day plus version sign up:

https://quickbooks.intuit.com/online/plus/

Here is the link to the sign – up for the free accountant’s edition:

https://signup.quickbooks.intuit.com/?locale=en-us&offerType=trial&bc=OBI-LL1&offerId=20022133&product=qboa

There are multi-language subtitles for bi-lingual QuickBooks students. Just check them out, there are 21 of them to cover everybody around the world who needs QuickBooks help.

Use the rest of this description as a guide like a table of contents, so you can link directly to the topics you want…………………

Section 1 – QuickBooks Online Set Up

How To Navigate The QuickBooks Online Interface 1:45
How To Adjust Company Settings Or How To adjust Account Settings: 9:10
How To Manage The QuickBooks Online Chart Of Accounts 16:22

Updated Chart Of Accounts Window Here:

https://youtu.be/9tV0MbHymVE

Managing Customer And Vendor Data 26:10
Managing The List Of Products And Services 34:07

Section 2 Customers And Accounts Receivable 
Entering Your First Transaction, Creating An Invoice 40:05
First QuickBooks Transaction Practice With Entering Invoices 56:22
Finding And Fixing QuickBooks Online Mistakes 58:35
How To Delete Transactions In QuickBooks Online 1:03:42
Receiving Invoice Payments 1:09:16
How To Enter Sales Receipts 1:18:54
How To Customize QuickBooks Reports With The Journal 1:26:28
Practice Transactions with Customers And Receivables 1:38:11
Section 3 vendors And Accounts Payable
What Is Accounts Payable? 1:44:05
Entering Vendor’s Bills 1:47:07
Practice Enter Bills Exercise 1:54:08
Paying Bills From Vendors 1:57:23
How To Record Checks And Expenses 2:05:22
Cash Transactions And Petty Cash 2:12:44
Practice Vendor And Expense Transactions 2:22:04
Section 4 – Banking and Deposit-Related Transactions 
Bank Deposits 2:27:51
Deposits With Cash Back 2:35:44

New Undeposited Funds Updated

https://www.youtube.com/watch?v=aoWghI3kvpc

Managing Undeposited Funds 2:41:45
How To Edit A Deposit With The Deposit Detail Report 2:58:54
Section 5 Advanced User Stuff
How To Use The Advanced Search Tool 3:07:19
How To Use The Audit Log 3:13:47
QuickBooks Online Final Exam 3:27:38


P.S. if you don’t see a topic you are looking for, check the main channel page to get anything you could possibly need regarding QuickBooks or QuickBooks Online:

👉Subscribe for more videos: http://bit.ly/thequickbooksdude 

Mark Smolen is a certified instructor and the creator of the QuickBooks Instructional YouTube Channel and Website. 

➡Get In Touch Today Have a question or need help with your QuickBooks Instructional Course? 
Contact Mark directly. 
https://marksmolen.com 

https://quickbooksforlandlords.net 

#QuickBooksonlineCompleteTutorial #Quickbooksonline2022 #LearnquickBooksonlinefree

Would you like to be an expert in QuickBooks Online in less than 3 hours?

All you have to do is watch this video a little bit each day, and by the time you're done, you will have complete mastery over the latest version of QuickBooks Online.

In fact, this free, complete tutorial in QuickBooks Online makes it so easy you can just Sit back and relax and enjoy learning.

And if you really want to learn well, you can follow step by step by creating a separate QuickBooks Online account just to use for this course.

You can sign up for the free 30-day plus version or you can sign up for the free accountants edition just by clicking on the link in either the comments section or the description text on the very same page as this video.

And if that's not enough, I answer all questions immediately if you leave them in the comments section.

I guarantee you the clearest possible explanation for any question that relates to QuickBooks or QuickBooks Online.

I thank you very much for watching and without further delay here is the greatest QuickBooks Online tutorial of the latest version of QuickBooks Online.

Chapter 1, Navigating the QuickBooks Online Interface.

If you just signed up, there are 2 possible things that you could see in your QuickBooks Online interface.

You could be looking at your QuickBooks Online in Business View or you could be looking at your QuickBooks Online in Accountant View.

Some people who sign up have it automatically presented in Business View and other people who sign up have it automatically presented in Accountant View.

It doesn't matter what browser you're using or how you signed up.

If it looks like this on the left side of your screen, it means that by default your QuickBooks Online was set up in Accountant View.

However, If the left panel looks like this, it means by default, automatically, your QuickBooks Online was set up in Business View.

Now, in Accountant View, the left panel menu choices are written out clearly, but in Business View, you can see that you would have to click 1 of those icons in order to open up the remaining choices.

This is what it looks like in Business View in the left panel, and this is what it looks like in Accountants View in the left panel.

Even though I will be using Accountant View during the course, I'm going to show you how to switch between them very easily so you can always use the view that you prefer.

But regardless of which view you are showing, there will always be 3 things that will be the same.

And these are 3 things that you will use all the time.

The first thing that will always be there and always be the same will be the cogwheel in the top right.

If you click on it, it opens a menu with choices that allow you to open windows that help you set up and maintain your QuickBooks Online account.

So in Business View, here it is, the cogwheel, with these links to windows that help you change the permanent information inside your account.

And the other thing that will be the same is this plus sign in the top left corner.

The plus sign in the top left corner opens the menu choice for all of the different transactions and all of the different day-to-day tasks that you would do when using QuickBooks Online.

And again, if you're in Business View or if you're in Accountant View, it's in the top left and the main menu choices are the same.

The other thing that will always be there is the left panel menu.

And even though they are different in business view or in accountant's view, most of these menu choices are basically repeats of the same choices that you can open if you open either the cogwheel or the plus sign.

They just make it a little easier for you to get to.

But 1 thing that will always be in the left panel menu that will never be in the plus sign or the cog wheel is the reports menu.

And the reports menu is 1 of the most important menus in QuickBooks.

And if you go to the left panel in the accountant view, you can click reports and you can see that you can control the 3 categories of the report area.

If you were in business view, you would have to click business overview and get a sub menu and then click the Reports choice to be able to get here to the different menu choices within the Reports menu.

Now, you should know that this used to be the only place to get to your reports.

However, with the new interface, you probably notice that this is what it looks like in the middle of your screen.

This is a relatively new part of the interface and again, They are both basically shortcuts to the same windows.

So this is what it looks like in Business View, if you go back to Getting Things Done, and this is what it looks like in Accountants View, if you go back to the dashboard.

The Getting Things Done looks the same and if you scroll down you will see there is now a new shortcut to the same reports menu that you had to use only in the left panel.

And if you're in Business View you have I mean yeah Business View you have the same set of shortcuts where you can just click and go to the Reports menu.

Once you're in the Reports menu, you will see how to manage reports easily.

And those are the 3 most important places to click when navigating around QuickBooks Online.

And you should also know how to navigate this video to optimize your learning.

You have to use the description field in order to get to the topics that you want.

If you're watching the video on YouTube, you have to go below the video, below the subscriptions tab, and click Show More.

Once you click on the words Show More, you will expand and open up the Description field and you will see a list of every topic in this video.

If you want to jump directly to a specific topic, all you have to do is click on the Time Index link next to the name of the topic, and then the video will immediately jump to that time index and show you that topic.

In fact, if you're watching this video for a second or third time, you can click directly on the topic that you wish to review and the video will go right to that topic and show you.

It's as simple as clicking right here, show more, scroll down.

Now look what happens if I click this time index.

I'm right here at 3.18 and the video is running.

And don't forget, you still have the benefit of a live teacher by asking me your questions in the comment sections below.

I hope you will support the channel by clicking like and don't forget to subscribe.

What are account settings in QuickBooks Online?

Well, you could call them the defaults, the options, the preferences.

In short, they're the automatic behavior of your QuickBooks Online account until you specifically change the behavior by adjusting the settings.

Now as promised, the first setting we will adjust will be changing the view to Accountant's View from Business View and back again.

And the way to do that is to open the cogwheel that we spoke about in the previous video and once you open up that menu you can see Down here is the place to click to switch to Accountant's View from Business View.

In my case, QuickBooks Online chose to give me Business View instead of Accountant's View when I first created this account.

But to fix it, I click the cogwheel, come down here, and click Switch to Accountant View.

In a few seconds, you will see that the left panel has changed to choices that are written out much more clearly.

Again, you could click the cog wheel and switch back to Business View if for some reason you prefer that, but during the course we will be staying in Accountant's View because it is easier and more clear to find the choices on the left.

All the other settings we will adjust come from the Account Settings window that you can open up from the cogwheel and going to the most left column in the cogwheel main menu choice.

Once you click that window, you will see all the other available settings.

For example, Let's track expenses by customer job.

Right now, QuickBooks Online is not set up to track expenses by job, but once we change the settings, it will be.

Let me first show you what it looks like before we change the settings.

If we go to the Expenses window and we click Add Expense Manually, this will be the window that we use to record all information about each expense.

Let's close the helpful navigation hint and take a look.

We see that we have a field to enter each piece of information about each expense and we will record expenses later.

There is no specific field to add to this expense which customer or which job this expense is for.

But after we change the settings in the Account Settings window, we will be able to see Customer Job and be able to track the expenses by customer.

So I close the window without saving and I open the Account Settings window.

Click the cog wheel, go all the way to the left, and click Account and Settings.

Now you can see the Account Settings window, and in the left panel there are different categories of account settings.

So if you wanted to put in your company name and address here, you would click the pencil tool, type in the company name, and when you come back to the dashboard, you would see the title of the company name was changed.

If you open the Account Settings window and you go to the left panel and click Expenses, you get 3 sections in the Account Settings category of expenses.

This top section is where you can activate tracking expenses by customer or job.

You have to click the pencil tool on the right to be able to edit any section, And then all you have to do is click the button, Track Expenses and Items by Customer.

You have to save your settings by clicking the Save button in the section of the setting that you changed.

After that, you have to exit the Account Settings window by clicking Done.

Now let's check if this setting was changed.

We go back to Expenses, Add Expense Manually, and now when we look in the bottom right, we can see that there is a new field added to the expense window, a field where we can input the customer name to track expenses by customer.

And that's 1 example of changing the settings in the Account Settings window.

Every company must use the Account Settings window at least once to put in their physical address.

Let's imagine this is Vonda's business address.

We click the cog wheel, we click Account and Settings.

The category of Settings is Company and where it says Company Name, we can click the pencil and we can type it in properly.

Now you go to Company Address and click the Pencil Tool.

Every address in the world is automatically on this list.

So if you just type in the first few digits of the address and maybe even a little bit of the street name you will be able to choose your address from the list of addresses and you won't even have to type it in.

Don't worry if it's a fake address there is a way to have it entered manually but we're going to save this real address wherever that might be and that's Vonda's address for her company.

To make sure we save all the settings that we changed, go to the bottom right and click Done.

Now when you come back to the dashboard, you see instead of the default which showed the email address, you now see the proper name of the company and of course, the address you put in will show up on forms and reports as you use your QuickBooks.

If you need to change it, just go back to the cog wheel, click Account and Settings, go to the company section and you can change your address or name as many times as you like.

Chapter 3 Input and Manage the Chart of Accounts you may well ask what is the chart of accounts?

Well in the old days the chart of accounts was the general ledger.

Then you might ask, what is the general ledger?

Well, as you can see, it's a book where each page in the book records a different item of income, expense, or asset that a company might have.

For example, page 1 might be the page where you write down every event or every transaction where you earn video income.

Page 6 might be the page where you write down every event or every transaction where you pay repair expense.

And the entire book is the general ledger.

When it comes to the computer, the general ledger is called the chart of accounts.

And as you can see, here's Vonda's chart of accounts, and here are the names of the accounts that we're about to type in.

The type of account you choose is 1 of the preset choices from the pull-down menu.

You can call the accounts anything you want as long as you recognize it.

But we recommend that you write down the names as is shown here.

The corresponding type will determine how it behaves.

For example, it doesn't matter what you call cash in bank.

You can name it cash in Chase Bank or bank account.

But as long as you choose bank type of account to go with it, QuickBooks Online will know that that's the account that matches to your bank account, and you could possibly later import bank transactions or do bank feeds.

Same thing with Account Receivable and Account Payable.

You don't have to name an account receivable.

You could change the name to Money Customers Owe Us if you want to.

But if you choose Type Accounts Receivable, QuickBooks will know that this is the account, regardless of what you named it, this is the account that matches the customer's balances.

Since this is the picture we will be copying from when we input the chart of accounts, I will be coming back to this picture, reading from it, then going to QuickBooks Online and recording the account on the list.

If you like, you can pause the video at this picture and put in the rest of the accounts yourself.

You can open the Chart of Accounts by clicking Accounting Chart of Accounts.

Now, if this is the first time that you're opening the Chart of Accounts, Since you created the QuickBooks Online account, you have to click this green button, See Your Chart of Accounts.

And notice, in the Chart of Accounts window, you see that QuickBooks Online has added to your chart of accounts the most commonly used account names and account types, so these will be the only accounts that we will be using during the course.

So if you feel that your account list is too long and too cluttered because your chart of accounts also includes accounts that QuickBooks Online put there automatically, then you can remove their accounts from the list by making the account inactive.

So, some accounts you can't remove, but most you can.

For example, if I went down to Travel Expense, and I click this arrow, and I click Make Inactive, you will see it is removed from the list and the list is smaller.

You can remove rent and lease, make inactive, yes, and the list gets smaller and smaller.

You can get rid of cost of goods sold, and the list gets smaller and smaller and you can even pause the video while you remove some that we won't use like meals and entertainment and this type of thing.

And if you are removing accounts to make the list smaller, you will find that some accounts you cannot remove, so you can just leave them.

That usually applies to things like retained earnings, where it says, sorry, you need to use this no matter what.

But all the other ones that we're not using, you can go back and remove later if you feel the chart of accounts is too cluttered.

And don't worry if you accidentally make an account inactive that you need, because you can always bring it back.

If you go to the cog wheel in the top right of the Chart of Account list, directly above the first account, and click where it says Settings, you can come down and click Include Inactive.

Now all the ones that we made inactive are showing up, and when they show up in the Action column, we have the option to make them active again.

You can click Make Active, and now when you remove the check mark so that you don't include the inactive accounts, you can now see it because you now reactivated that account.

So don't worry, it's not something that will have any bad effect as your usage in QuickBooks Online.

So let's pause the video while you remove all the accounts that you can remove so that your list is much smaller before we put on this chart of accounts.

Now I didn't remove every possible account that I could.

I left a few common expenses here on the bottom and left the ones that they did not allow me to remove here on top.

But you can remove whichever ones you do or do not want to keep.

It doesn't really matter as long as you're able to find the accounts that you're looking for in the chart of accounts.

And when we put in the name, we will leave it in capital letters so that we will see clearly that it's 1 of the accounts that we put ourselves and not 1 of the accounts that QuickBooks Online put for us.

And we will copy the exact account type that corresponds with the name and we will leave the default for the selected detail type and not address that as it is not relevant in this course.

So let's go ahead and record the accounts.

We can click, scroll up by the way, scroll up to the top of the window to get the new account button, New.

We leave the detail type alone because it will not be relevant.

And we type in the name in capital letters.

Now, if we click Save and Close, we will save this and we will close the window.

And if we do that, you can see the account we just created is now in the list regarding the type and the detail type, and again disregard this, it's not relevant.

Scroll up and click New and we will add the next 1.

Accounts Receivable is Accounts Receivable type.

So we choose accounts receivable type and we type in the name.

So we can just click either save and close or save and new.

And if We click Save and New instead by clicking the arrow first to get Save and New.

It will put it on the list and it will keep this new account window open so it will speed up the process.

I believe supplies were already on the list, but let's type it in.

Let's choose other current asset and type in the word supplies and then click Save and New.

Then Equipment is a fixed asset, so we type, we choose Fixed Asset, Equipment, and of course Save and New.

Now if I close this out, you can see that the ones in capital letters are the ones that we typed in.

See if you can pause the video and put in the rest of the chart of accounts.

And when you finish putting in the chart of accounts, you should see in capital letters all of the accounts that were on our specific account list, and the types should match exactly.

Chapter 4, Input and Manage Customer Data.

You need data on both customers and vendors.

We know that customers are the people whom you sell your products and service to, and vendors are those who sell you products and services so you can run your business.

It's good to have a Rolodex to access any of their information, but the most important reason to put in their information is that you need to choose their names from a list when making transactions with any particular customer or any particular vendor.

This is not all the information that QuickBooks Online can hold.

Obviously, I left out things like phone number, email address, and website.

I just gave you a small sample of the data that you would put in and you could always go back and edit the customer's data and add the extra information that we did not include.

If this is the first time going to the customer list, you will get this little set of text here and then you should click Add Customer Manually.

Now you have to add to add the first customer and we know that's Alan Arby.

And of course, And look what happens when we click Save.

We're right here in only Alan Arby's information.

We can make a new transaction with just Alan.

We can click edit and go back to his permanent information if we want to add things like phone number and other things like email address and so on.

We can click out of this by clicking over here where it says Customers and now we're back at the regular customer list.

And you can see only Allen Orby is on this list.

To add a new customer, just scroll up and click New Customer.

When we click save, now we see we're in only Betty's information that we can edit or have a transaction with just Betty.

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QuickBooks Online Complete Tutorial